Outlook Tips

Drag Addresses Between To, Cc, and Bcc Fields in Outlook

When composing or replying to an e-mail message in Outlook, you can easily rearrange the names of the people receiving the message by dragging their e-mail addresses between the To, Cc, and Bcc address fields.

• Select the name or names you want to move and drag them into the destination field.

Hint: If you have errant semicolons in the To, Cc, or Bcc fields, you can remove all them by pressing ALT+K.

Forward an Outlook Contact to Someone Else

If you have contacts stored in Outlook that you'd like to send to other people, it couldn't be easier.

• Go to your Contacts folder, right-click on the contact you want to send.

• Select Forward.

• A brand-new e-mail message will be created with that contact included as an attachment.

• Just enter the e-mail address of the people you want to forward it to

• Click Send.

When the recipients receive the contact:

• Drag the attachment onto either the Contacts icon in the Outlook Shortcuts bar or onto the Contacts folder in the folder list.

It will be added automatically to their contacts list.

Note:
If your message is maximised either restore the mail message so the Outlook main screen is visible.
or
Drag the contact onto the Outlook button on the Taskbar, hover to allow Outlook to open and then drag it onto the Contacts Folder.

The ability to view two time zones at the same time is very convenient if you plan conference calls or meetings with people in another time zone.

To add another time zone to your Outlook calendar:

1. From the Tools menu select Options.
2. Click on the Preferences tab.
3. Click Calendar Options.
4. Click Time Zone.
5. Select the Show an additional time zone check box.
6. In the Label box, type a description.
7. From the Time zone drop-down menu, select the time zone you want to add.
8. If you want your computer clock to automatically make daylight saving time changes, select the Adjust for daylight saving time check box. (This option is available only in time zones that use daylight saving time.)

Now you can be sure you are choosing the appropriate times when scheduling meetings and conference calls around the world.

Hint: You can quickly switch your current time zone to the second time zone by clicking Swap Time Zones, which is located in the Time Zone dialog box. This affects all times displayed in Outlook as well as times displayed in other Microsoft Windows–based programs.