Excel Tips

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Selecting multiple cells with the Name box (97/2000/2001/2002)

The Name box, found on the left side of the Formula bar, is typically used to set or select named ranges in a workbook.

In addition, you can jump to a particular cell by typing its address in the Name box and pressing Enter.

What you may not know is that you can also use the Name box to select a multi-cell ranges.

For instance,

  • Type: B3:D10 in the Name Box

  • Press Enter.

Excel selects range B3:D10.

This technique even works for non-contiguous ranges.

  • Simply separate the cell addresses with commas.

For example:

  • Type: A3:A9,D3:D9 in the Name box

  • Press Enter.

Excel selects two non-contiguous ranges.

Easily select objects embedded in a worksheet (97/2000/2001/2002)

You can add many types of objects to a worksheet. In addition to chart objects and OLE objects like embedded Word documents, you can add items like form controls, drawing shapes, and WordArt to enhance your worksheets.

If you need to make the same change to many objects, the process can be time consuming. In addition, it's sometimes difficult to select an object -- you may intend to select a narrow line object and inadvertently select a cell.

Excel has a feature that helps you select embedded objects, but it's hidden by default.

To take advantage of this feature, you need to add a button to one of Excel's toolbars.

  • From the View menu select Toolbars4Customize.

  • Click on the Commands tab.

  • From the Categories list box select Drawing .

  • Drag the button from the Commands list box to the toolbar.

  • Click Close.

From this point forward, you can select objects by clicking the Select Multiple Objects button.

When you click it, Excel displays a dialog box that lists all of the objects associated with the current worksheet.

 

  • Click the check boxes next to the objects you want to select and click OK.

Note that Excel 2002s's Select Multiple Objects dialog box has been enhanced to include Select All and Unselect All buttons.

Use the fill handle to copy values that normally form a series (97/2000/2001/2002)

Ordinarily, using the fill handle with a single numeric value simply copies that value.

However, if you hold down the Ctrl key when you use the fill handle, Excel creates a numeric series of numbers that increment by one.

Reverse the order of Excel chart elements

Excel's chart wizard lets you create a graphical representation of data in a minimal amount of time, but you may not always want to keep the order that Excel uses for the chart categories or values.

It's easy to reverse the order of categories and values.

  • Select the axis that contains the items you want to reverse.

  • From the Format menu select Selected Axis.

  • When the Format Axis dialog box is displayed, click on the Scale tab.

  • Select the Categories In Reverse Order or Values In Reverse Order check box (depending on which axis you selected).

  • Click OK.

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